Arbury Community Centre, Campkin Road, Cambridge. CB4 2LD

             Tel: 01223 712038   admin@arburycommunitycentre.org.uk   www.arburycommunitycentre.org.uk

1.     Letting charges for Voluntary, Registered Charities, Clubs

       Charge per hour                 Large Hall                 Small Hall               Meeting Room    

       Monday-Friday                         10.50                          7.90                           5.20

       Fri after 6pm                            14.70                         11.00                          7.30

       Sat before 6pm                        12.60                          9.40                           6.30

       Sat after 6pm                           18.90                         14.20                          9.40

       Sunday                                   11.00                          8.30                           5.50

 

2.     Letting charges for Social, Private Parties, Statutory Bodies, Other Non-Profit

       Charge per hour                 Large Hall                 Small Hall               Meeting Room    

       Monday-Friday                         13.60                         10.20                          6.80

       Fri after 6pm                            19.10                         14.30                          9.60

       Sat before 6pm                        16.40                         12.30                          8.20

       Sat after 6pm                           24.60                         18.40                         12.30

       Sunday                                   14.30                         10.70                          7.20 

 

3.     Letting charges for Business, For Profit, Run by Individual

       Charge per hour                  Large Hall                 Small Hall              Meeting Room

       Monday-Friday                         16.80                         12.60                          8.40

       Fri after 6pm                            23.50                         17.60                         11.80           

       Sat before 6pm                        20.20                         15.10                         10.10

       Sat after 6pm                           30.20                         22.70                         15.10           

       Sunday                                   17.60                         13.20                          8.80

      

4.     Arbury Tavern (Bar) £16.00 per hour for bar staff

       User Kitchen for hot drinks/light refreshments-use of cups, plates etc – £1.00 per hour

       If kitchen booked with the large hall, it must be booked for the full period of Large Hall hire.

       Use of full set of crockery, cutlery etc - £20.00 flat rate extra to above.

       Please note that there are no pans, cooking utensils or tea towels provided

 

Booking Procedure

One – off users

1.       A booking form should be completed by the user.

2.       A £50 returnable deposit is required to secure the booking. It will be banked & refunded by cheque which must be cashed within 6 months.  Part or all of this deposit may be used to cover any damage caused during letting.

3.       The whole letting charge should be paid four weeks prior to the event in addition to the booking deposit which will be returned after the date of the event. The deposit cheque uncashed within a year of issue will not be refunded.

4.       Should cancellation occur within two weeks of the event, the letting charge will be forfeited but the £50 deposit will be returned.  If a replacement booking is secured it may be possible to return some or all of the letting charge.

 

Regular users

1.     A booking form should be completed by the user before the first booking.

2.     A £50 returnable deposit is required to secure the booking.  Part or all of this deposit may be used to cover any damage caused during letting.

3.     Thereafter the user should provide the Centre with regular lists of the dates and times of their lettings.

4.     The Centre should be informed of changes in bookings in good time.  Changes made in the current month will be included in the next months invoice.

5.     The user will be invoiced for each month prior to the use of the Centre.  The invoice should be paid within 14 days.

 

Conditions

1.     Users will be admitted to the room at the beginning of the booking period and should vacate the room at the end of the booking period. There is not extra time before or after the booking period.

2.     The rooms should be swept and left tidy by the user. Furniture should be stacked. Kitchen equipment should be washed and put away in the cupboards as found.

3.     Furniture should not be moved from room to room except by arrangement with Centre staff.

4.     The fire regulations permit 250 in the large hall and 100 in the small hall.

5.     The fire doors are not to be opened when there is amplified music.

6.     Public entertainment events are governed by our Licence.  This includes using the noise limiter power supply in the main hall, no disco in the small hall and a total of 250 people in the whole premises.  See administrator for more information.

7.     The entrance and cafŽ area should be kept free of buggies and other equipment. This area is not for hire.

8.     Alcohol may be only by consumed on the premises by permission of the Trustees. See overleaf.

9.      THERE IS NO SMOKING ANYWHERE IN THE CENTRE

10.    CHEQUES SHOULD BE MADE PAYABLE TO ARBURY COMMUNITY ASSOCIATION
Arbury Community Centre – Consumption of Alcohol

 

1) Best to Use the Tavern

The Arbury Community Centre has a well equipped licensed bar called the Arbury Tavern. The Trustees of the Community Centre encourage users to book the Arbury Tavern if they wish to have alcohol at their event. The Tavern staff are always pleased to accommodate any special requirements.

The Tavern may be booked for £16 per hour. Typical prices for drinks may be found on the web site.

 

2) Alcohol without the Tavern

If you wish to consume alcohol without booking the Arbury Tavern then the following conditions will apply:

á     You will need to come in to the Centre to discuss your arrangements in detail. The Trustees may refuse bookings at their discretion.

á     Under no circumstances may alcohol be sold on the premises. The cost of alcohol should not be included in any entrance charge. There should be no Òbring a bottleÓ arrangement. Drinks should be provided free of charge by the hosts of the event

á     The hiring deposit for the event will be £100 instead of £50.

á     There will be a security charge of £12 per hour to enable us to provide staff on the premises during the event.

 

 

From 1 April 2011                                                  Registered Charity Number: 300370